Privacy Policy

Effective Date: 7 July 2025
Last Updated: 7 July 2025

At TeamsMigrate.com, your privacy is our priority. This Privacy Policy explains how we collect, use, and protect your personal data—whether you’re browsing our website or using our Teams migration platform.

1. Who We Are

TeamsMigrate.com is a service operated by [Your Company Name], based in [Your Business Address or Country], specialising in Microsoft Teams tenant-to-tenant migration.

📧 Contact: hello@teamsmigrate.com

2. Data We Collect

a. Website Visitors

  • IP address, browser type, device data (via standard analytics cookies)
  • Referral source and user behavior (e.g. page visits, time on page)
  • Form submissions (e.g. name, email, company name)

b. Beta Users & Customers

  • Full name, company name, email address
  • OAuth tokens used to connect Microsoft 365 tenants (never your password)
  • Microsoft Teams metadata (e.g. group names, member lists, chat/channel content)
  • System logs, migration history, error reports

We do not sell or share your Teams data. It is only used for migration purposes and is deleted after processing.

3. How We Use Your Data

  • Respond to enquiries and provide support
  • Perform secure Teams migrations
  • Improve our product and platform reliability
  • Send service-related communications

4. Legal Basis for Processing

  • Consent – when you sign up or connect tenants
  • Contractual necessity – to provide migration services
  • Legitimate interest – for site analytics and UX improvement
  • Legal obligation – compliance with applicable laws

5. Data Retention

  • Form data – up to 12 months
  • OAuth tokens & logs – only during migration, then securely deleted
  • Support logs – up to 12 months

6. Your Rights (UK/EU GDPR)

  • Access your data
  • Request correction or deletion
  • Object to processing
  • Withdraw consent
  • Lodge a complaint with the ICO

Email us at hello@teamsmigrate.com to exercise your rights.

7. Data Security

We use strong encryption (AES-256), HTTPS/TLS, strict access controls, and secure data deletion. OAuth access is handled via Microsoft Graph API—no long-term credentials or passwords are stored.

8. Third Parties and Processors

We may use GDPR-compliant third-party services such as:

  • Hosting (e.g. Azure, Cloudflare)
  • Email delivery (e.g. Outlook 365)
  • Microsoft Graph API for migration operations

9. Cookies

We use minimal cookies for:

  • Session security
  • Form submission tracking
  • Anonymous usage stats (opt-in where required)

10. Changes to This Policy

We may update this Privacy Policy periodically. Major updates will be posted on the website or sent via email if appropriate.

11. Contact Us

For questions or privacy concerns, please email: hello@teamsmigrate.com